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Using Coordinated Access and HIFIS as a springboard for collaboration in PEI

January 8, 2026 - 10:58 am / News

Looking out at a sea of listeners,ÌýJacinta BrownÌýof Prince Edward Islandº£½ÇÉçÇø Community Outreach CentreÌýasked people to stand if they felt they were collaborating well with the medical field.Ìý

Every seat in the conference room was filled with peopleÌýcoming from across Canada toÌýattend the National Conference on Ending HomelessnessÌýin October 2025.Ìý

About a quarter of the room stood.Ìý

And how many are working closely with the justice sector? Brown asked. Only a handful got out of their chairs.Ìý

“Take a look around.ÌýNot manyÌýin the room are collaborating with justice.ÌýThatº£½ÇÉçÇøÌýtelling,â€� she said.ÌýÌý

“Those are big gaps that you’ve just nowÌýidentifiedÌýin yourÌýcommunities andÌýcan start taking some really targeted approaches to bridging.â€�Ìý

In Prince Edward Island, there is one coordinated access table for the entire province, bringing together a range of agencies working together toÌýidentify,ÌýsupportÌýand find housing forÌýan average of 289 people actively experiencing homelessness every month.Ìý

Bringing sectors to the tableÌý

After aÌýmulti-year mission to break down the siloes between agencies, there are now organizationsÌýrepresentingÌý11 diverse sectors sitting at the coordinated access table, said Josh Constantinou, the Coordinated Access Coordinator with the John Howard Society of PEI.Ìý

That includesÌýIndigenous partners,Ìýcorrections, medical,Ìýaddictions,Ìýmental health, education, political leadership,Ìýemployment and tax system, child and family services,Ìýand social programs.Ìý

This creates a comprehensive set of agencies ready to pitch in and ensure people have all the tools they need to find and keep a safe and decent home.Ìý

It also means people experiencing homelessness have a one-stop-shop to get access to resources, andÌýdon’tÌýneed to navigate multiple systems or waitlists on their own, re-telling their story and journey to each agency.Ìý

But itÌýwasn’tÌýeasy to reach this level of collaboration.ÌýÌý

The first step, Constantinou said, was to gather the people that were already interested in being part of the coordinated access table and then see how to add one more person, one more sectorÌýat a time.Ìý

“Think about the benefits from the other personº£½ÇÉçÇø perspective.ÌýDon’tÌýthink: what can this person bring to us? Think: why would they want to come and be a part of this from their perspective, and how can itÌýbenefitÌýthem?â€� Constantinou said.Ìý

Sometimes, that meantÌýidentifyingÌýdata that showsÌýthe link between different sectors.ÌýItº£½ÇÉçÇøÌýhow Constantinou says they were able to bring the corrections system on board.Ìý

“Most people, whether frontline or in management,Ìýdon’tÌýwant to see the same people coming back.ÌýThatº£½ÇÉçÇøÌýa shared goal, and we know that one of the pillars of the federal framework to reduce recidivism is housing—soÌýthereº£½ÇÉçÇøÌýan opportunity to collectively support individuals to not re-enterÌýcorrectional facilitiesÌýafter being discharged,â€� Constantinou said.Ìý

During the 2024 Point in Time count, Constantinou says they worked withÌýtheÌýProvincial Correctional CentreÌýto ask theÌýroughly 120ÌýpeopleÌýwho were incarceratedÌýif they have a permanent place to live whenÌýthey’reÌýreleased.Ìý

There were 62 people who responded to the survey saying they hadÌýnowhere to go.Ìý

“That was the first step to help the corrections sectorÌýrealize internally thatÌýitº£½ÇÉçÇøÌýa big numberÌýof folks. The prevalence of homelessness isÌývery high. And that introduces a very tangible, realistic conversation starter,â€� Constantinou said.Ìý

They built on that information and relationship. Now, as part of the John Howard SocietyÌýofÌýPEIº£½ÇÉçÇø wraparoundÌýhousingÌýprogram, there isÌýaÌýdedicated housing and homelessness case managerÌýbased primarilyÌýin theÌýprovincialÌýcorrectional centre meetingÌýwith peopleÌýbeforeÌýthey’re dischargedÌýtoÌýprovide a range of supportsÌýincluding identification, employmentÌýand housing options, and connecting them to social assistance.Ìý

Overcoming resistance to joining coordinated accessÌý

The community hadÌýa very similarÌýapproach to engage with the medical system, conducting a health survey with people experiencing homelessness, Jacinta Brown said.Ìý

The surveyÌýidentifiedÌýthat more than 80 per cent of the participants were experiencing co-morbid or tri-morbid mental health diagnoses.Ìý

“These are people experiencing substance use disorder, mental health challenges, chronic medical conditions, and on top of that, they were unhoused,â€� Brown said.Ìý

While it helped bring the medical field to the table, there wereÌýsomeÌýchallengesÌýgetting a representative from the substance use system.Ìý

“We had tried to get them on side forÌýa very longÌýtime,Ìýbut there were concerns around that happening. We knew that was the target, but when weÌýcouldn’tÌýhit the target, we looked around at what existed within the same sphere,â€� Brown said.Ìý

They found several other programs working in the same area and were eventually able to bring on board the supervisor of a transitional unit for people exiting an in-patient substance withdrawal centre.Ìý

“He was eager, and he agreed. And as soon as he was at the table,ÌýallÌýhis colleagues in similar programs startedÌýasking, ‘well, if heº£½ÇÉçÇø part of it, shouldn’t we be part of it?’â€� Brown said.Ìý

“All you need to find is the one program or the one individual who is going to be your shining star in that sector that you want to collaborate with.â€�Ìý

Bringing organizations together with HIFISÌý

The collaborationÌýdoesn’tÌýend with coordinated access.ÌýÌý

Agencies across these sectors also contribute to the Homeless Individuals and Families Information System (HIFIS)—a data and case management system that allows participating agencies in the same community to access, collect and share local, real-timeÌýhomelessness data to ensure people experiencing homelessness are prioritized and referred to necessary resources.Ìý

Usually, HIFIS includes many modules, allowing housing providers to input information about someoneº£½ÇÉçÇø medical history, mental and physical health, medications.ÌýÌý

This can helpÌýgetÌýsomeoneÌýmatchedÌýtoÌýa housing unit that has the supportsÌýtheyÌýneed to be safe in their home.Ìý

But in PEI,Ìýthey’veÌýremoved most of the modules, limitingÌýthe information in HIFISÌýto the minimum neededÌýto house people appropriately.Ìý

“We’veÌýchanged the approach from ‘you’re either in or you’re out,’ to ‘hereº£½ÇÉçÇø what we’re asking and looking for, and the minimum we need from you to help us continue to care and support a person experiencing homelessness,’â€� Constantinou said.Ìý

Without this kind of collaboration, if, for example, someone was incarcerated, they would lose contact with the agencies supporting them and fall through the cracks.Ìý

“While somebody is in the community, we can do a lot ofÌýgood workÌýwith them, but if they become incarcerated or go into detox or are admitted to a hospital and we lose contact for weeks or months, we lose a lot of progress,â€� Constantinou said.Ìý

“The more we can try to find a way to extend that continuity of care, the better the outcomes will be.â€�Ìý

The consent form that people experiencing homelessness sign when they agree to have their information recorded in HIFIS allows agencies to record and share their housing history—such as if they are staying at an emergency shelter or an in-patient treatment program—but it doesn’t allow agencies to share what kinds of treatment or supports are being offered.Ìý

It means connections can be made, without having to worry aboutÌýadditionalÌýprivacy concerns and challenges.Ìý

WhyÌýthis mattersÌý

Prince Edward Island is aÌýrelatively smallÌýarea, as compared to many other regions and communities working to end homelessness.Ìý

But the workÌýthey’veÌýdone to bring a diverse range of sectors together and break down siloes is impressive, says Dawn Wheadon, the Canadian Alliance to End Homelessness’ lead ImprovementÌýAdvisor for PEI.Ìý

“There are many communities across the country that are struggling to get collaboration from sectors or community organizations that aren’t mandatedÌýto collaborate by theirÌýfunders,â€� Wheadon said.ÌýÌý

“But PEI has shown youÌýdon’tÌýneed to have it all figured out before you start. Begin with who you do have at the table, and use the tools provided by CAEH to formulate a working plan to expand.â€�Ìý

PEIº£½ÇÉçÇø work to better understand the people entering and exiting homelessness, and their use of data to advocate to governments and bring sectors together is particularly remarkable, said Wheadon.Ìý

“When weÌýwork as a community using the data to guide our next move,Ìýand make an effort to move away from our historical approach of ‘my clients, my program,’ to ‘our clients, our program, our community, our responsibility,’ we start to see results,â€� she said.Ìý

Still, PEIÌýisn’tÌýdone yet in their work to expand the cross-sectoral collaboration.Ìý

They have their sights set on engaging with emergency medical services, Jacinta Brown said.ÌýÌý

And sheÌýsaysÌýthereº£½ÇÉçÇøÌýstill a long way to go engaging with landlords and theÌýpublicÌýto shift public opinionÌýso that everyone believes homelessness isÌýsolvable.Ìý

This project was funded by the Government of Canada.Ìý